The Google Workspace is a set of communication and collaboration apps built for people in organizations. Its core Google Workspace communication apps, such as Gmail and Meet, are widely used around the world.
As are the collaboration apps, such as Google Docs, Sheets, Slides and Forms. Read more on this article to know about this platform.
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The collaboration apps have been built from the beginning to allow multiple people to edit a document, spreadsheet or presentation simultaneously. Workspace accounts are created and managed by an administrator. In contrast to the standard free Gmail or Google accounts that an individual may create.
The administrator has considerable control over Workspace defaults, app access, and security settings. It allows different configurations to be applied to different groups of people. Or in Workspace terms, different organizational units.
It can be configured to serve organizations that deal with highly sensitive data, as well. For example, an administrator may prevent offline storage of Workspace data, such as email, calendar items and Drive files.
Google Workspace Login
Before you can access the platform, you will need to login to an account. Follow the steps below to get an account with Workspace:
- Launch your web browser, or the Gmail mobile app.
- Provide your Email or Phone, and click on Next.
- Enter your Password and click on Next again.
- Then your account will be logged in.
And that’s it. If you don’t have an account, then you might need to sign up to Google.
Gmail Sign Up
Follow the steps to create an account with Gmail or Google Mail:
- Go to the website https://mail.google.com/. Or download the Gmail app from your phone app store and open it.
- Click on create an account.
- Select if it’s for yourself, child, or business.
- Enter your first and last names, username, password, and click on Next.
- Provide a number if required.
- Verify the number by entering the code sent to it.
- Accept the policy and agreements.
- Click on Next.
And your account will be created.
Google Workspace Pricing
Here are the prices to get more features using this platform:
For business users, Workspace is available on three different plans:
- Business Starter – Which costs $6 per user per month. It includes email, all the main applications and 30 GB of storage
- Business Standard – Which costs $12 per user per month. And comes with 2 TB of storage, plus a few extra archiving and search features
- Business Plus – Which costs $18 per user per month. And comes with 5 TB of storage, plus additional video conferencing participants and security controls
- Enterprise – Which comes with everything included in the Business Plus plan, with additional admin and security controls and unlimited storage
Most small-to-medium businesses would probably opt for the Business Standard plan, where you don’t have to worry about running out of storage space.
Google Workspace Applications
This is the variety of productivity and collaboration tools it offers. At the very core of Workspace is Gmail. An application that most of us are probably familiar with, whether we’ve used it for personal or professional email.
While the interface for the version of Gmail is pretty much identical to the Gmail you’d use for personal email. It actually includes a few enhanced features. Aside from being able to use an email address with your own domain, these include:
- Read and draft emails offline
- Create group email addresses
- Enabling read receipts
- Allowing users to use Gmail in other mail clients (e.g. Outlook)
- Delegate mailbox access to others
- Enabling S/MIME encryption
And many more.
Google Workspace Apps
Here are some of the other apps it operates:
- Gmail – https://workspace.google.com/products/gmail/.
- Calendar – https://workspace.google.com/products/calendar/.
- Meet/Meet hardware – https://workspace.google.com/products/meet/.
- Chat and Spaces.
- Drive – https://workspace.google.com/products/drive/.
- Docs – https://workspace.google.com/products/docs/.
- Sheets – https://workspace.google.com/products/sheets/.
The following offerings are not prominently featured as core Workspace apps, but are often available, depending on the edition you use.
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